About Anant National University

Anant National University, India’s Premier Design University, is dedicated to training students to devise solutions for global problems through creative thinking.

Our DesignX way is unique in helping young designers develop a better understanding of the context we live in through community immersion, innovation and collaboration. The core of our pedagogy is sustainable design multiplied by a host of knowledge disciplines and technology to make problem solving impactful. Our multidisciplinary undergraduate, postgraduate and doctoral programmes in design, architecture, climate action and visual arts harness the knowledge from various disciplines and traditional practices to integrate it with cutting edge technology to address diverse challenges.

About Department

The Office of Student Affairs at Anant National University works on designing, curating, and implementing the non-academic student experience on campus as well as at the residences. Student Services oversees campus life, residence life, university-wide events,
on-campus jobs, student wellbeing, student governance and committees, branding, outreach, and alumni relations, among others. We strive to create a thriving student experience at par with the best across institutions.

Job Type

Full-time

Reporting to

Dean of Student Affairs

Required Education Qualification and Years of Experience

  • Bachelor’s / Master’s degree in any discipline.
  • Relevant experience in administrative coordination, office management, or academic administration will be preferred.
  • Strong organizational and multitasking abilities.
  • Good written and verbal communication skills.
  • Ability to coordinate effectively with multiple departments and stakeholders.
  • Proficiency in MS Office, email communication, calendar management, and ERP/software-based administrative systems.
  • Ability to draft clear and concise meeting notes and official communication.
  • High level of professionalism, discretion, and attention to detail.

Key Responsibility Areas (KRAs)

  • Coordinate with the Purchase and Billing Departments for timely submission and follow-up of event-related bills and reimbursement documentation.
  • Maintain proper records of bills, invoices, supporting documents, and reimbursement status for student affairs events and activities.
  • Manage the student life events calendar and ensure accurate and timely updates in the ERP/system.
  • Provide administrative and scheduling support to the Dean Student Affairs, including managing appointments, meetings, and priority engagements.
  • Coordinate meetings with students, faculty, and internal or external stakeholders, including scheduling, communication, reminders, and follow-up.
  • Draft Minutes of Meeting (MOM), record key discussions and action points, and circulate them in a timely and professional manner.
  • Facilitate effective interdepartmental coordination with academic, administrative, finance, purchase, billing, and other relevant teams for smooth execution of tasks and events.
  • Maintain organized documentation, correspondence, records, and trackers related to meetings, events, schedules, and office operations.
  • Support the office in handling routine administrative responsibilities with professionalism, confidentiality, and efficiency.
  • Assist in ensuring smooth execution of student affairs activities through timely follow-up, communication, and coordination.

Key Skills

  • Coordinate with the Purchase and Billing Departments for timely submission and follow-up of event-related bills and reimbursement documentation.
  • Maintain proper records of bills, invoices, supporting documents, and reimbursement status for student affairs events and activities.
  • Manage the student life events calendar and ensure accurate and timely updates in the ERP/system.
  • Provide administrative and scheduling support to the Dean Student Affairs, including managing appointments, meetings, and priority engagements.
  • Coordinate meetings with students, faculty, and internal or external stakeholders, including scheduling, communication, reminders, and follow-up.
  • Draft Minutes of Meeting (MOM), record key discussions and action points, and circulate them in a timely and professional manner.
  • Facilitate effective interdepartmental coordination with academic, administrative, finance, purchase, billing, and other relevant teams for smooth execution of tasks and events.
  • Maintain organized documentation, correspondence, records, and trackers related to meetings, events, schedules, and office operations.
  • Support the office in handling routine administrative responsibilities with professionalism, confidentiality, and efficiency.
  • Assist in ensuring smooth execution of student affairs activities through timely follow-up, communication, and coordination.

Role Summary

The Administrative Assistant will play a critical support role in the Dean Student Affairs Office by ensuring efficient coordination of schedules, meetings, student life events, reimbursements, documentation, and cross-functional communication. The position requires a dependable individual who can work closely with the Dean Student Affairs and various departments to support smooth and effective administrative operations.

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